Job Description
Join our dynamic team at Urban Solutions Group as a Full-Time Office Assistant in the heart of San Francisco! We're seeking a highly organized professional to support our fast-paced administrative operations. This role offers exceptional growth opportunities, competitive compensation, and a flexible schedule to support work-life balance. Enjoy modern office perks including wellness stipends and professional development funds. If you thrive in collaborative environments and excel at multitasking, apply today to become an integral part of our innovative team.
Responsibilities
- Manage office inventory, supply procurement, and vendor relationships
- Coordinate calendars, meetings, and travel arrangements for executive team
- Handle incoming communications, including phone calls and email correspondence
- Prepare and distribute professional reports, presentations, and documentation
- Maintain digital and physical filing systems with meticulous attention to detail
- Support onboarding processes for new hires and coordinate training sessions
- Assist with event planning and office logistics for team activities
Qualifications
- Minimum 2 years of office administration experience in corporate environments
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication abilities
- Experience with scheduling software (e.g., Calendly, Microsoft Bookings)
- Associate's degree or equivalent professional certification preferred
- Ability to work independently with minimal supervision
- Positive attitude and adaptability to changing priorities