Job Description
Join our dynamic team as a full-time Office Assistant at Metro Business Solutions! We're seeking a highly organized professional to support our San Diego office operations. This role is perfect for detail-oriented individuals who thrive in fast-paced environments and enjoy contributing to a collaborative workplace culture. You'll be the backbone of our daily operations, ensuring seamless administrative support across all departments.
Our ideal candidate brings enthusiasm, reliability, and exceptional communication skills to enhance our office efficiency. We offer competitive compensation, comprehensive benefits, and opportunities for professional growth in a supportive environment. If you're ready to make a tangible impact and advance your administrative career, we encourage you to apply today!
Responsibilities
- Manage incoming communications, including phone calls, emails, and mail, ensuring timely and professional responses
- Coordinate calendars, schedule meetings, and arrange travel logistics for executives and staff
- Maintain organized digital and physical filing systems for documents and records
- Process expense reports, invoices, and purchase orders with strict attention to accuracy
- Assist with onboarding new hires and office equipment inventory management
- Support event planning and coordination for office activities and client meetings
- Collaborate with vendors to manage office supplies and service contracts
- Perform light bookkeeping duties and assist with payroll processing support
Qualifications
- High school diploma or equivalent; associate's degree or relevant certification preferred
- Minimum 2 years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to manage multiple priorities
- Strong written and verbal communication abilities
- Detail-oriented with high level of accuracy in all tasks
- Ability to maintain confidentiality and exercise professional discretion
- Positive attitude and proactive problem-solving approach