Job Description
We are seeking a highly organized Office Assistant to join our fast-paced team in the heart of Manhattan. As the first point of contact for clients and visitors, you will play a pivotal role in maintaining our office's operational excellence. This position offers a dynamic environment with opportunities for professional growth and competitive benefits.
Responsibilities
- Manage incoming calls, emails, and correspondence with professionalism and discretion
- Coordinate calendars, schedule meetings, and arrange travel logistics
- Maintain digital and physical filing systems with meticulous attention to detail
- Process invoices, expense reports, and purchase orders accurately
- Order and maintain office supplies and equipment inventory
- Support HR functions including onboarding and records management
- Assist with special projects and event coordination as needed
Qualifications
- Associate's degree or equivalent experience required
- Minimum 2 years of administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional communication and interpersonal skills
- Strong organizational abilities with proven multitasking capabilities
- Experience with office management software (e.g., Asana, Trello)
- Ability to maintain confidentiality in sensitive situations
- Proactive problem-solving mindset with attention to detail