Job Description
Join our dynamic team as an Office Assistant in the heart of San Jose! We're urgently seeking a detail-oriented professional to support our fast-paced tech environment. This flexible-schedule role offers the perfect opportunity to showcase your organizational skills while working with industry leaders. Enjoy a collaborative atmosphere with growth potential and competitive compensation. Apply today to become an integral part of our success story!
Responsibilities
- Manage calendars, schedule meetings, and coordinate travel arrangements
- Handle incoming communications via phone, email, and in-person inquiries
- Maintain organized filing systems and digital document repositories
- Process invoices, expense reports, and purchase orders accurately
- Assist with office supply inventory management and procurement
- Support onboarding processes for new team members
- Coordinate office events and team activities
- Perform light bookkeeping tasks and data entry
Qualifications
- High school diploma or equivalent; Associate's degree preferred
- 2+ years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in a fast-paced environment
- Basic accounting knowledge (accounts payable/receivable)
- Flexibility to work varied shifts including some evenings/weekends