Job Description
Join our dynamic team as a Full-Time Office Assistant in Boston, MA! We're seeking a proactive professional to support daily operations with a flexible schedule. Enjoy competitive benefits, modern workspaces, and opportunities for growth in a collaborative environment.
Our ideal candidate thrives in fast-paced settings, excels at multitasking, and values precision. You'll be the backbone of our office, ensuring seamless workflows while contributing to a positive workplace culture.
Responsibilities
- Manage incoming communications (calls, emails, mail) and direct inquiries appropriately
- Coordinate calendars, meetings, and travel arrangements for executives
- Maintain digital filing systems and ensure data accuracy across platforms
- Process invoices, expenses, and purchase orders with meticulous attention to detail
- Order office supplies and manage inventory for 15+ staff members
- Support onboarding processes for new hires including equipment setup
- Assist in event planning and administrative projects as needed
Qualifications
- Associate's degree in Business Administration or equivalent experience
- 3+ years in administrative support roles with scheduling expertise
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, Word)
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication abilities
- Experience with office management software (e.g., Asana, QuickBooks)
- Ability to adapt to changing priorities with flexible schedule availability