Job Description
Zenith Administrative Services is seeking a highly organized and proactive Office Assistant to join our growing team in the heart of New York City. If you thrive in a fast-paced environment and excel at keeping operations running smoothly, we want to hear from you.
As an Office Assistant, you will be the face of our company, ensuring a welcoming environment for clients and seamless internal communication. We offer a competitive salary, comprehensive benefits package, and a collaborative culture that values professional growth.
Responsibilities
- Front Desk Management: Greet visitors, answer incoming calls, and manage the reception area to ensure a professional first impression.
- Administrative Support: Handle correspondence, draft emails, and prepare meeting agendas and minutes.
- Document Management: Maintain and organize digital and physical filing systems, ensuring confidentiality and easy accessibility.
- Scheduling: Coordinate calendars, schedule appointments, and arrange travel logistics for the management team.
- Office Supplies: Monitor inventory levels, order necessary supplies, and manage vendor relationships.
- Event Coordination: Assist in organizing company events, team-building activities, and client gatherings.
Qualifications
- Education: High school diploma or equivalent required; Associate’s degree or certificate in Office Administration is a plus.
- Experience: Proven experience in an administrative or office support role preferred.
- Software Proficiency: Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Communication: Excellent verbal and written communication skills with a professional demeanor.
- Organization: Exceptional attention to detail and strong organizational skills.
- Time Management: Ability to prioritize tasks and manage multiple deadlines effectively.