Job Description
Join our dynamic team at Philadelphia Business Solutions as a Local Office Assistant and become the backbone of our daily operations. We're seeking a detail-oriented professional to manage critical administrative functions while supporting our Philadelphia-based clients. This hybrid role combines in-office collaboration with remote flexibility, offering growth opportunities in a supportive environment. If you're passionate about precision and want to contribute to a thriving local business, we encourage you to apply today.
Responsibilities
- Perform accurate data entry into CRM and ERP systems with 99%+ accuracy
- Manage digital and physical filing systems for confidential client documents
- Coordinate office logistics including supply inventory and equipment maintenance
- Support client communications via phone, email, and in-person interactions
- Process invoices, expense reports, and financial documentation
- Schedule appointments and maintain executive calendars
- Assist with onboarding new team members and training materials
Qualifications
- Minimum 2 years experience in office administration or data entry
- Proficient in Microsoft Office Suite (Excel, Word, Outlook) with 65+ WPM typing
- Experience with data management software (e.g., Salesforce, QuickBooks)
- Strong organizational skills with attention to detail
- Ability to handle confidential information with discretion
- Excellent written and verbal communication skills
- Associate's degree or relevant certification preferred