Job Description
Join our dynamic team at InnovateTech Solutions as an Office Assistant in the heart of San Jose's thriving tech hub! We offer a flexible schedule to support work-life balance while delivering exceptional administrative support. Enjoy competitive compensation, comprehensive benefits package including health insurance and retirement plans, and a collaborative environment focused on innovation. Located near major transit hubs with free parking, we're committed to professional growth through ongoing training and mentorship opportunities.
Responsibilities
- Manage daily office operations including mail processing, supply inventory, and facility coordination
- Provide comprehensive administrative support to executive team through calendar management and travel arrangements
- Handle confidential data entry and record-keeping with 99% accuracy
- Serve as primary point of contact for vendors, clients, and internal stakeholders
- Coordinate meeting logistics and prepare professional presentation materials
- Maintain digital filing systems and ensure document security compliance
- Assist with onboarding processes and new employee orientation
Qualifications
- Minimum 2 years administrative support experience in fast-paced environment
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word) and Google Workspace
- Exceptional organizational skills with ability to multitask competing priorities
- Strong written and verbal communication skills
- Detail-oriented approach to data management and document handling
- Ability to work independently with minimal supervision
- Flexibility to adapt to changing priorities and schedule adjustments
- Valid California driver's license and reliable transportation