Job Description
Join our dynamic team at Chicago Business Solutions Inc. as a Local Office Assistant and become the backbone of our thriving downtown operations. We're seeking a proactive professional to manage daily office functions, ensuring seamless operations across our Chicago headquarters. This role offers growth opportunities in a collaborative environment with competitive benefits and a focus on work-life balance. If you're passionate about supporting business excellence and thrive in fast-paced settings, we encourage you to apply today.
Responsibilities
- Manage front desk operations including visitor reception, phone handling, and mail processing
- Coordinate office supplies inventory and procurement procedures
- Schedule and maintain executive calendars with precision
- Assist with document preparation, formatting, and distribution
- Support HR functions including onboarding paperwork and record maintenance
- Collaborate with team members on administrative projects and event coordination
- Maintain organized filing systems for physical and digital documents
Qualifications
- Minimum 2 years of office administration experience in a professional setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in a fast-paced environment
- Associate's degree or equivalent administrative certification preferred
- Experience with office equipment (copiers, scanners, multi-line phone systems)