Job Description
Join our vibrant downtown San Diego team as an Office Assistant and become the backbone of our fast-paced operations! We're seeking a detail-oriented professional to manage daily administrative functions, support executive staff, and ensure our office runs seamlessly. This is a fantastic opportunity for career growth in a collaborative environment with competitive benefits and flexible scheduling.
Responsibilities
- Manage office calendars, coordinate meetings, and arrange travel logistics
- Handle incoming communications via phone, email, and in-person inquiries
- Maintain digital and physical filing systems with meticulous attention to detail
- Process invoices, expense reports, and payroll documentation
- Order office supplies and manage inventory control
- Support onboarding processes for new team members
- Coordinate with vendors and service providers
Qualifications
- Minimum 2 years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional organizational skills and ability to multitask
- Strong written and verbal communication abilities
- Associate's degree or equivalent professional certification preferred
- Experience with office management software (e.g., Asana, Trello)
- Proactive problem-solving approach