Job Description
Join our dynamic team as a Night Shift Receptionist and be the first point of contact for our prestigious Nashville-based clients. This immediate opening offers competitive pay and a supportive environment where your organizational skills shine. Enjoy flexible scheduling and the opportunity to grow within our expanding company. If you thrive in fast-paced settings and value exceptional customer service, this role is your perfect fit.
Responsibilities
- Manage front desk operations during night shift, including greeting visitors and answering multi-line phone systems
- Coordinate office services, including scheduling meetings, managing couriers, and maintaining supplies inventory
- Handle sensitive information with discretion while maintaining HIPAA compliance for medical clients
- Process incoming/outgoing mail and shipments, ensuring timely distribution
- Assist with administrative tasks such as data entry, report generation, and document management
- Monitor building security protocols and coordinate emergency procedures as needed
- Collaborate with day shift staff for seamless transition of information and tasks
Qualifications
- Minimum 1 year of front desk or receptionist experience in a professional setting
- Exceptional communication and interpersonal skills with a customer-first mindset
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel) and scheduling software
- Ability to multitask effectively while maintaining attention to detail
- Strong problem-solving skills and composure under pressure
- High school diploma or equivalent; associate's degree preferred
- Availability to work nights (10 PM - 6 AM) with flexibility for weekends
- Basic knowledge of office equipment (copiers, scanners, phone systems)