Job Description
Welcome to Apex Business Solutions, where we pride ourselves on operational excellence and customer satisfaction. We are currently seeking a dedicated and detail-oriented Night Shift Office Assistant to join our dynamic team in San Jose, California.
In this role, you will be the backbone of our evening operations, ensuring that all administrative functions run smoothly while our primary teams rest. This is a fantastic opportunity for professionals who thrive in a quiet environment and want to make a tangible impact on our company's efficiency.
Why Join Us?
- Competitive hourly rate of $22-$28.
- Supportive team culture with growth opportunities.
- Stability in a growing industry.
Responsibilities
- Communication Management: Handle incoming calls and emails professionally, directing inquiries to the appropriate departments during evening hours.
- Data Entry & Record Keeping: Perform accurate and timely data entry into our CRM and filing systems to maintain up-to-date client and employee records.
- Inventory Control: Monitor office supply levels, place orders, and manage the organization of physical inventory and archives.
- Report Generation: Compile daily logs and produce basic reports for the morning shift supervisors to ensure continuity.
- Administrative Support: Assist with scheduling, photocopying, scanning, and preparing documents for the next business day.
- Office Maintenance: Ensure the office environment is clean, secure, and organized at the end of the shift.
Qualifications
- Education: High School Diploma or GED is required; Associate’s degree in Business Administration is a plus.
- Experience: Minimum 1-2 years of experience in an administrative or office support role.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook) and basic computer navigation.
- Schedule: Must be available to work night shifts, specifically 10:00 PM to 6:00 AM.
- Attributes: Strong attention to detail, excellent written and verbal communication skills, and the ability to work independently with minimal supervision.