Job Description
Are you a high-performing professional looking for a role that fits your lifestyle? Apex Support Solutions is currently seeking a detail-oriented Office Assistant for our night shift operations in Los Angeles. We pride ourselves on efficiency and accuracy, and we are looking for a team member who thrives in a quieter, focused environment.
This is an excellent opportunity for those seeking a flexible schedule with a stable full-time position. You will play a vital role in our administrative backend, ensuring that our clients receive top-tier support even after hours.
Responsibilities
- Manage Communications: Oversee incoming calls and emails during off-peak hours, routing urgent matters to the appropriate team while maintaining a professional demeanor.
- Data Entry & Management: Accurately input and update client records, invoices, and schedules into our CRM and database systems.
- Administrative Operations: Prepare and distribute reports, manage filing systems, and handle general office errands to ensure smooth daily operations.
- Inventory Control: Monitor office supply levels and coordinate with vendors to ensure timely restocking.
- Schedule Coordination: Assist in maintaining the team calendar and scheduling meetings for leadership.
Qualifications
- Experience: Minimum 1-2 years of experience in an office or administrative setting.
- Technical Skills: Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and ability to learn new software quickly.
- Work Ethic: Demonstrated reliability, punctuality, and the ability to work independently with minimal supervision.
- Availability: Must be available to work night shifts (e.g., 10:00 PM – 6:00 AM).
- Communication: Strong verbal and written communication skills with a focus on clarity and professionalism.