Job Description
Are you looking for a stable Night Shift Office Assistant role in Dallas, TX?
We are currently seeking a detail-oriented and organized professional to join our administrative team. This is an immediate hiring opportunity for a dedicated individual to support our operations during the evening hours.
In this role, you will be the face of our team during the night shift, handling essential administrative tasks to ensure our office runs smoothly while our daytime operations are closed.
Responsibilities
- Manage Inbound Calls: Answer and screen incoming calls professionally, redirecting to the appropriate departments or taking detailed messages.
- Data Entry & Filing: Accurately enter data into our CRM systems and maintain organized electronic and physical filing systems.
- Mail & Courier Services: Sort, open, and distribute incoming mail; coordinate outgoing shipments and courier services.
- Office Supplies Management: Monitor inventory levels of office supplies and place orders as needed to ensure continuity of operations.
- General Administrative Support: Perform light bookkeeping tasks, prepare reports, and assist with special projects as assigned.
- Security & Access: Monitor building security, ensure doors are locked, and manage access logs for night personnel.
Qualifications
- High School Diploma or GED: Minimum educational requirement.
- Previous Experience: Minimum of 1-2 years of experience in an office environment or administrative support role.
- Availability: Must be available to work night shifts (e.g., 6:00 PM to 2:00 AM or 8:00 PM to 4:00 AM).
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and basic computer navigation.
- Communication: Excellent written and verbal communication skills.
- Attention to Detail: Strong organizational skills with the ability to multitask in a fast-paced environment.