Job Description
We are seeking a highly organized and detail-oriented Night Shift Office Assistant to support our operations in Boston, MA, with coverage for our Ohio branch. This is an excellent opportunity for individuals who excel in a quiet, independent work environment and want to contribute to a high-functioning team.
Our Commitment:
Apex Office Solutions is dedicated to providing top-tier administrative support. We offer a night shift differential, flexible scheduling, and a culture that values accuracy and reliability.
Key Responsibilities:
Our ideal candidate will manage the back-office operations during the evening hours, ensuring seamless communication between our Boston and Ohio teams.
Responsibilities
- Communication Management: Handle incoming calls and emails during the night shift, prioritizing urgent matters for the Boston and Ohio offices.
- Data Management: Perform high-volume data entry, maintain accurate digital records, and reconcile reports for both locations.
- Administrative Support: Process invoices, manage filing systems (physical and digital), and prepare documents for morning distribution.
- Coordination: Assist in scheduling night logistics and coordinate with remote staff to ensure continuity of operations.
- Facility Oversight: Ensure the Boston office is secure and organized during off-hours, including light facility maintenance.
- Reporting: Generate daily or weekly reports to track key performance indicators.
Qualifications
- Experience: Minimum of 1-2 years of experience in an office support, administrative, or customer service role.
- Skills: Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and data entry software.
- Availability: Must be available to work a consistent night shift schedule (e.g., 10:00 PM - 6:00 AM).
- Location: Must reside in or near Boston, MA, with the ability to support Ohio operations remotely or via hybrid travel if necessary.
- Communication: Strong verbal and written communication skills to bridge the time gap between day and night teams.
- Attributes: Self-starter with high integrity and the ability to work independently with minimal supervision.