Job Description
Join our dynamic team as a Night Shift Office Assistant and become the backbone of our Boston operations! We're seeking a proactive professional to ensure seamless administrative support during evening hours. This role is perfect for detail-oriented individuals who thrive in after-work environments and want to contribute to a fast-paced, collaborative workplace. Enjoy competitive compensation, comprehensive benefits, and opportunities for career growth in a company that values work-life balance.
Responsibilities
- Manage front desk operations including call screening, visitor registration, and mail processing
- Coordinate office supplies inventory and procurement for 24/7 operational needs
- Assist with document preparation, data entry, and record maintenance using Microsoft Office Suite
- Support facilities coordination for evening staff including equipment setup and maintenance requests
- Facilitate communication between day and night shift teams via digital handover systems
- Perform light administrative duties including scheduling, calendar management, and travel arrangements
- Uphold security protocols and access control procedures during non-business hours
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Minimum 1 year experience in office administration or customer service
- Proficiency in Microsoft Office (Outlook, Word, Excel) and office equipment
- Exceptional organizational skills with attention to detail in high-pressure situations
- Strong written and verbal communication abilities
- Ability to work independently and make sound decisions during off-hours
- Flexibility to adapt to changing priorities and emergency situations
- Basic knowledge of office security protocols and confidentiality standards