Job Description
Join our dynamic team as an Administrative Assistant and make an immediate impact! We're seeking highly organized professionals to provide exceptional office support in our Boston and New York locations. This is a fantastic opportunity to grow your career in a fast-paced environment with competitive compensation and benefits.
As a key member of our operations team, you'll ensure seamless daily workflows through meticulous scheduling, document management, and cross-departmental coordination. We offer comprehensive training and a supportive culture that values professionalism and initiative.
Responsibilities
- Manage executive calendars, meeting scheduling, and travel arrangements
- Prepare, edit, and distribute professional correspondence and reports
- Coordinate office operations including supply inventory and vendor management
- Handle incoming communications (phone, email, mail) with exceptional professionalism
- Support data entry, record keeping, and confidential information management
- Assist with onboarding processes and new employee orientation
- Collaborate with team members to ensure project deadlines are met
Qualifications
- Associate's degree or equivalent professional experience required
- 3+ years of administrative support experience
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in a fast-paced environment
- Discretion in handling confidential information
- Proven problem-solving and initiative-taking capabilities