Job Description
Join our dynamic team as a Night Shift Office Assistant in San Jose, CA! We're seeking a highly organized professional to ensure seamless office operations during evening hours. This role is perfect for detail-oriented individuals who thrive in fast-paced environments and excel at providing critical administrative support. Enjoy competitive pay, comprehensive benefits, and a collaborative workplace culture. If you're ready to make a difference behind the scenes while enjoying a flexible schedule, apply today!
Responsibilities
- Manage incoming communications including calls, emails, and correspondence during night shift hours
- Coordinate office operations including supply inventory, equipment maintenance, and facility security
- Prepare and distribute critical documents, reports, and presentations for next-day use
- Support data entry, record-keeping, and database management with 99% accuracy
- Facilitate cross-departmental coordination for evening projects and urgent requests
- Maintain confidential records and sensitive information with strict adherence to privacy protocols
- Oversee night-shift visitor protocols and building access procedures
Qualifications
- Minimum 2 years of office administration or customer service experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to multitask under pressure
- Strong written and verbal communication abilities
- Proven problem-solving skills with attention to detail
- Ability to work independently with minimal supervision during night hours
- Valid California driver's license and reliable transportation
- Flexibility to adapt to changing priorities and emergency situations