Job Description
Join our dynamic team as a Night Shift Office Assistant in Boston's vibrant Financial District. This premium role supports executive operations during critical overnight hours, ensuring seamless business continuity. We offer a modern, collaborative environment with competitive compensation and growth opportunities. Ideal for detail-oriented professionals seeking non-traditional hours with exceptional benefits including health insurance and 401(k) matching.
Responsibilities
- Manage incoming communications and prioritize executive correspondence during overnight hours
- Coordinate international conference calls and virtual meetings across time zones
- Process confidential documents with strict adherence to HIPAA and GDPR protocols
- Maintain digital and physical filing systems with meticulous record-keeping
- Support payroll processing and expense report reconciliation
- Oversee office supply inventory and vendor relationships
- Assist with onboarding for remote team members during night shift
Qualifications
- 3+ years experience in office administration or executive support
- Proficiency in Microsoft Office Suite and document management systems
- Exceptional written communication skills for cross-time zone collaboration
- Ability to handle confidential information with discretion and professionalism
- Flexibility to work independently during overnight hours (10 PM - 6 AM)
- Associate degree in Business Administration or related field preferred
- Experience with multi-line phone systems and video conferencing platforms