Job Description
We are seeking a dedicated Night Shift Administrative Assistant to join our growing team in San Jose, California. This is a fantastic opportunity for organized individuals who thrive in a fast-paced environment and prefer working during the evening hours.
As part of our administrative support division, you will play a crucial role in ensuring our daily operations run smoothly after hours. We offer a comprehensive benefits package, including health insurance, paid time off, and a competitive salary.
Responsibilities
- Manage high-volume incoming calls and emails with professionalism and efficiency.
- Perform accurate data entry and maintain updated digital and physical records.
- Prepare and distribute nightly reports, invoices, and correspondence.
- Schedule and coordinate evening meetings and appointments.
- Assist with inventory management and basic office supplies ordering.
- Greet visitors and ensure the office security and lighting are maintained during the shift.
- Collaborate with the day-shift team to transfer critical information and pending tasks.
Qualifications
- High school diploma or equivalent; Associate’s degree preferred.
- Proven experience as an Administrative Assistant or in a similar office support role.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
- Strong attention to detail and exceptional time management skills.
- Ability to work independently with minimal supervision during night shifts.
- Excellent verbal and written communication skills.
- Reliable transportation is required.