Job Description
Are you looking for a stable, high-impact role with flexible scheduling? San Francisco Night Operations Group is currently seeking a detail-oriented Night Shift Administrative Assistant to join our premier Office Support team. We pride ourselves on maintaining a high-standard of efficiency, and we need a reliable professional to ensure our operations run smoothly while the city rests.
In this pivotal role, you will serve as the primary point of contact for our administrative needs during the evening hours. You will play a crucial role in maintaining our data integrity, managing communications, and supporting our management team in a quiet, focused environment.
Responsibilities
- Communication Management: Handle all incoming calls, emails, and correspondence during the night shift, ensuring no inquiries are left unanswered.
- Data Entry & Record Keeping: Perform accurate data entry tasks, update databases, and maintain organized physical and digital filing systems.
- Schedule Coordination: Manage calendars, schedule appointments, and coordinate meetings for leadership teams with precision.
- Office Operations: Assist with light clerical duties, including printing, scanning, and preparing documents for the next business day.
- Vendor & Client Liaison: Handle basic communications with vendors and clients to ensure continuity of services.
- Security & Access: Monitor office access and ensure the facility is secure and well-maintained during off-hours.
Qualifications
- Experience: Minimum of 1-2 years of experience in an administrative or clerical support role.
- Education: High school diploma or equivalent required; Associate’s degree preferred.
- Technical Skills: Proficient in Microsoft Office Suite (Excel, Word, Outlook) and Google Workspace.
- Availability: Must be available to work night shifts (e.g., 10:00 PM - 6:00 AM) on a consistent basis.
- Attention to Detail: Strong ability to spot errors in data and documents.
- Professionalism: Must possess excellent verbal and written communication skills.