Job Description
We are looking for a dedicated Night Shift Administrative Assistant to join our team in San Diego, CA. In this role, you will be the backbone of our night operations, ensuring seamless communication and efficient office management during off-hours. If you thrive in a quiet environment and enjoy a structured routine, we want to hear from you.
As a night shift professional, you will play a critical role in maintaining our business continuity, managing data entry, and supporting the front office during the evening hours.
Responsibilities
- Manage Night Operations: Oversee daily office functions, including answering phones, responding to emails, and managing inquiries during off-peak hours.
- Data Management: Accurately input and maintain records, update databases, and prepare nightly reports for the morning team.
- Communication Liaison: Act as the primary point of contact for internal and external stakeholders during the night shift, ensuring no urgent matters slip through the cracks.
- Scheduling & Coordination: Coordinate shift schedules, manage calendars for management staff, and organize night shift logistics.
- Document Preparation: Prepare invoices, contracts, and other necessary documents, ensuring all formatting and compliance standards are met.
- Inventory & Supplies: Monitor office supply levels and manage basic inventory for the night operations.
Qualifications
- Experience: Minimum of 1-2 years of experience in administrative support, preferably in a fast-paced office environment.
- Availability: Must be available to work rotating night shifts (e.g., 6:00 PM to 2:00 AM or 10:00 PM to 6:00 AM).
- Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook) and basic computer skills.
- Organization: Exceptional attention to detail and strong organizational skills.
- Reliability: Proven track record of punctuality and dependability.
- Communication: Excellent verbal and written communication skills.