Job Description
We are seeking a highly organized and detail-oriented Administrative Assistant to join our expanding team in Sacramento, CA. This is a unique opportunity to work in a flexible, night-shift environment where you can make a significant impact on our daily operations. We value precision, professionalism, and the ability to work independently.
As a key member of our support team, you will be responsible for ensuring smooth office operations during evening hours, managing data integrity, and supporting leadership with critical administrative functions.
Responsibilities
- Oversee and manage the front desk operations and communications during evening hours.
- Perform high-volume data entry and record management with absolute precision and confidentiality.
- Coordinate internal calendars and schedule evening meetings, appointments, and conference rooms.
- Generate and distribute daily/weekly reports, correspondence, and business documents.
- Maintain office supplies inventory and manage vendor relationships for night-shift needs.
- Assist with project management tasks and provide ad-hoc administrative support as needed.
- Monitor email queues and respond to internal inquiries promptly.
Qualifications
- High school diploma or equivalent required; Associate’s degree preferred.
- Proven experience in administrative support, preferably in a 24/7 or night-shift setting.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
- Strong written and verbal communication skills with a focus on clarity and tone.
- Ability to work independently and manage time effectively during night hours.
- Reliable transportation and flexible availability for rotating night shifts.
- High attention to detail and problem-solving abilities.