Job Description
Welcome to Apex Administrative Solutions, a leading provider of business support services. We are currently seeking a highly organized and detail-oriented Night Shift Administrative Assistant to join our growing team in Oakland, North Carolina. We pride ourselves on our dynamic work environment and offer a competitive compensation package for the right candidate.
In this role, you will play a crucial part in maintaining our operational efficiency during evening hours. You will support our management team with various administrative tasks, ensuring that our daily workflows continue seamlessly after business hours. If you are looking for a stable position with a flexible schedule in the heart of North Carolina, we want to hear from you.
Responsibilities
- Communication Management: Handle incoming emails and phone inquiries during the night shift, ensuring timely and professional responses.
- Data Entry & Records: Accurately input data into company databases and maintain organized digital and physical filing systems.
- Scheduling: Manage calendars, schedule meetings, and coordinate appointments for department heads.
- Document Preparation: Draft, format, and proofread reports, memos, and presentations using Microsoft Office Suite.
- Office Support: Monitor office supplies, manage inventory, and assist with light clerical duties to ensure a smooth office operation.
- Vendor Liaison: Process invoices and communicate with external vendors as needed during evening hours.
Qualifications
- Education: High school diploma or GED is required; Associate’s degree in Business Administration or related field is a plus.
- Experience: Previous administrative experience, preferably in a night shift or high-volume environment.
- Availability: Must be available to work night shifts (e.g., 5:00 PM to 2:00 AM).
- Skills: Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and general computer literacy.
- Attributes: Strong attention to detail, excellent time management skills, and the ability to work independently with minimal supervision.