Job Description
We are seeking a dedicated and organized Administrative Assistant to join our high-performing night shift team in Nashville, TN. In this pivotal role, you will ensure our administrative operations continue smoothly during the evening hours, providing essential support to our leadership and operations teams. If you are looking for a stable, full-time opportunity with a competitive rate and a supportive environment, we want to hear from you.
As a Night Shift Administrative Assistant, you will be the backbone of our evening office functions, handling critical tasks that keep our business running efficiently when the rest of the world sleeps.
Responsibilities
- Manage and prioritize high-volume incoming calls, emails, and correspondence during evening hours.
- Perform accurate data entry, maintain digital filing systems, and archive physical records.
- Assist with payroll preparation, expense reporting, and tracking timesheets.
- Coordinate complex schedules and calendar management for department managers.
- Generate and distribute nightly operational reports and internal memos.
- Act as the primary point of contact for visitors and remote employees during shift hours.
Qualifications
- High school diploma or GED required; Associate’s degree preferred.
- Previous experience as an Administrative Assistant or Office Clerk (night shift experience is a plus).
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and Google Workspace.
- Strong typing skills and exceptional attention to detail.
- Excellent written and verbal communication skills.
- Ability to work independently with minimal supervision and meet strict deadlines.