Job Description
Are you looking for a stable, high-impact role in a modern office environment? Apex Corporate Services is seeking a dedicated Administrative Assistant to join our night shift team in Minneapolis. This is an excellent opportunity for detail-oriented professionals who thrive in a quiet, focused setting and want to ensure business continuity after hours. We offer a competitive benefits package, including health insurance, paid time off, and a night shift differential.
As a Night Shift Administrative Assistant, you will play a crucial role in keeping our operations running smoothly while the rest of the world sleeps. You will be responsible for managing communications, data entry, and report generation, ensuring that the morning shift starts with a fully organized office.
Responsibilities
- Communication Management: Monitor and respond to emails, faxes, and phone lines during off-peak hours; route urgent matters to on-call managers.
- Data Integrity: Perform high-volume data entry, update customer records, and maintain accurate digital filing systems.
- Reporting: Generate end-of-day operational reports and prepare necessary documents for the morning shift handover.
- Office Support: Assist with inventory checks, manage office supplies, and perform light cleaning or organization tasks to maintain a professional environment.
- Calendar Management: Schedule and coordinate meetings and appointments for leadership teams, ensuring no conflicts arise during the night cycle.
- Vendor Liaison: Handle incoming deliveries or service provider communications, logging items into the inventory system.
Qualifications
- Education: High school diploma or GED required; Associate’s degree preferred.
- Experience: Minimum of 2 years of experience in an administrative or office support role.
- Availability: Must be available to work rotating night shifts (e.g., 10:00 PM - 6:00 AM).
- Technical Skills: Proficient in Microsoft Office Suite (Excel, Word, Outlook) and basic office equipment.
- Soft Skills: Exceptional attention to detail, strong time management skills, and the ability to work independently with minimal supervision.