Job Description
We are seeking a dedicated and detail-oriented Night Shift Administrative Assistant to join our dynamic team in Miami, FL. This role is crucial for maintaining our office operations during the evening hours. You will be the first point of contact for internal and external stakeholders, ensuring smooth communication and efficient workflow.
As a Night Shift Administrative Assistant, you will support senior management and the operations team by handling administrative tasks, data management, and ensuring the office runs seamlessly after hours. If you are a self-starter looking for a stable position with a competitive salary and a professional environment, we want to hear from you.
Responsibilities
- Manage and organize incoming emails, phone calls, and correspondence during the night shift.
- Perform accurate data entry and maintain up-to-date digital and physical records.
- Prepare nightly reports, expense reports, and administrative summaries.
- Assist with basic accounting tasks, such as invoice processing and reconciling accounts.
- Coordinate calendar management and scheduling for executive leadership.
- Handle file archiving and document retrieval efficiently.
- Ensure the office environment is secure and well-organized during off-hours.
Qualifications
- High school diploma or equivalent; Associate’s degree preferred.
- Minimum of 2 years of experience in administrative support or office management.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent written and verbal communication skills.
- Strong attention to detail and problem-solving abilities.
- Must be available to work rotating night shifts, including weekends.
- Ability to work independently with minimal supervision.