Job Description
Join Our Night Team!
Apex Office Solutions is seeking a highly organized and detail-oriented Night Shift Administrative Assistant to join our growing team in Jacksonville, Ohio. If you thrive in a fast-paced environment and have excellent communication skills, we want to hear from you. We offer competitive pay, comprehensive benefits, and a stable work environment.
In this role, you will play a crucial part in ensuring our office operations run smoothly during evening hours. You will be the first point of contact for many of our clients and partners, representing our brand with professionalism and efficiency.
Why Join Us?
- Competitive hourly wage ($18.00 - $24.00)
- Full-time night shift schedule (8:00 PM - 4:00 AM)
- Health, dental, and vision insurance
- Paid time off and holiday pay
Responsibilities
- Manage Communications: Answer incoming phone calls and emails professionally, directing inquiries to the appropriate departments.
- Data Entry & Filing: Accurately maintain digital and physical records, including filing documents and entering data into company databases.
- Schedule Management: Coordinate calendars, schedule meetings, and manage internal and external appointments.
- Office Support: Prepare reports, handle incoming mail, and manage office supplies inventory.
- Vendor Liaison: Assist with processing invoices and communicating with vendors as needed during the shift.
- Special Projects: Support the management team with ad-hoc administrative tasks and special projects.
Qualifications
- Education: High school diploma or GED required; Associate's degree preferred.
- Experience: Minimum of 1-2 years of experience in an administrative or office support role.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
- Schedule: Must be available to work the night shift (8:00 PM - 4:00 AM) on a consistent basis.
- Communication: Excellent verbal and written communication skills with a professional demeanor.
- Organization: Strong attention to detail and ability to multitask in a busy environment.