Job Description
Join Our Elite Night Team in Jacksonville, FL
Are you an organized professional seeking a stable Night Shift Administrative Assistant role? Apex Administrative Solutions is currently hiring a dedicated individual to support our high-performing team during evening operations. If you excel in a quiet, focused environment and want to make a significant impact in a local office setting, we invite you to apply.
As a vital part of our support staff, you will handle critical administrative functions that keep our business running smoothly after hours. We pride ourselves on a professional culture and offer competitive compensation for your expertise.
Responsibilities
- Communication Management: Monitor and respond to incoming emails, phone calls, and faxes with professionalism and efficiency.
- Data Integrity: Execute accurate data entry tasks and maintain organized, up-to-date digital and physical filing systems.
- Operations Support: Assist with inventory tracking, supply ordering, and light equipment maintenance for the night shift.
- Scheduling: Coordinate and manage appointment schedules and internal meetings for department heads.
- Reporting: Prepare necessary reports and documentation using Microsoft Office Suite.
- Office Maintenance: Ensure the workspace remains clean, organized, and safe for all staff members.
Qualifications
- Education: High school diploma or GED required; Associate’s degree or prior administrative experience is a plus.
- Experience: Minimum of 1-2 years in an administrative or office support role.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook) and general computer literacy.
- Availability: Must be available to work night shifts (e.g., 4:00 PM - 1:00 AM) on a full-time basis.
- Attributes: Strong attention to detail, excellent time management skills, and the ability to work independently.
- Transportation: Valid driver’s license and reliable transportation required.