Job Description
Join our dynamic team as a Night Shift Administrative Assistant in the heart of New York City! We're seeking a highly organized professional to support our 24/7 operations with unparalleled flexibility. This role offers a unique opportunity to excel in a fast-paced environment while maintaining work-life balance through our accommodating schedule. If you thrive in nighttime settings and possess exceptional administrative skills, we encourage you to apply and become an integral part of our mission to deliver seamless city services.
Responsibilities
- Manage incoming communications and prioritize urgent matters during night shift hours
- Coordinate departmental schedules and maintain accurate digital calendars
- Process confidential documents with strict adherence to compliance protocols
- Support cross-functional teams through real-time digital collaboration tools
- Conduct data entry and maintain accurate record-keeping systems
- Assist with payroll processing and timekeeping documentation
- Handle vendor communications and inventory management
- Prepare operational reports for morning leadership review
Qualifications
- Minimum 2 years of administrative support experience in fast-paced environments
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Exceptional organizational skills with attention to detail
- Ability to work independently during night shift hours (10 PM - 6 AM)
- Strong written and verbal communication abilities
- Experience with scheduling software (e.g., Calendly, Microsoft Bookings)
- Flexibility to adapt to changing priorities and urgent requests
- High school diploma or equivalent; associate's degree preferred