Job Description
Join our dynamic team as a Night Shift Administrative Assistant in Long Beach, CA! We're seeking a highly organized professional to support our operations during evening hours with a flexible schedule. This role offers competitive compensation, career growth opportunities, and the chance to work in a collaborative environment. If you thrive in fast-paced settings and excel at multitasking, we encourage you to apply today!
Responsibilities
- Manage daily office operations including correspondence filing, and document management
- Coordinate scheduling, travel arrangements, and meeting logistics for executive team
- Handle confidential data entry with 99% accuracy in CRM and HR systems
- Provide exceptional customer service via phone, email, and in-person inquiries
- Assist with payroll processing and expense report reconciliation
- Prepare detailed reports and presentations using Microsoft Office Suite
- Maintain office inventory and coordinate vendor relationships
- Support cross-departmental projects with proactive communication
Qualifications
- Minimum 2 years administrative support experience in fast-paced environments
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills and attention to detail
- Ability to work independently with minimal supervision during night shift
- Strong written and verbal communication skills
- Experience with scheduling software (e.g., Calendly, Asana)
- Flexibility to adapt to changing priorities and deadlines
- High school diploma or equivalent; associate's degree preferred