Job Description
We are seeking a dedicated Night Shift Administrative Assistant to join our growing team in San Jose, CA. If you possess exceptional data entry skills and thrive in a fast-paced, 24/7 operational environment, this is the opportunity for you. We offer a competitive salary, comprehensive benefits, and a supportive culture for our night team.
As a Night Shift Assistant, you will ensure the seamless flow of information, maintaining the integrity of our databases while supporting our executive staff during the evening hours. This is a unique chance to work in a high-tech setting with a focus on precision and efficiency.
Responsibilities
- Accurately enter and maintain large volumes of data into various databases and CRM systems with a focus on 100% accuracy.
- Manage and update client records, ensuring all information is current, organized, and strictly confidential.
- Handle incoming emails, faxes, and phone inquiries during the night shift, providing timely and professional responses.
- Prepare daily operational reports and compile statistical data for management review.
- Assist with document filing, scanning, and archiving to maintain an organized physical and digital office system.
- Coordinate with day-shift supervisors to ensure seamless workflow transitions and task handovers.
- Perform light clerical duties including photocopying, printing, and sorting mail.
Qualifications
- High school diploma or equivalent required; Associate’s degree in Business Administration or related field preferred.
- Proven experience in administrative support or data entry roles.
- Must be available to work night shifts (e.g., 10:00 PM – 6:00 AM) on a full-time basis.
- Advanced proficiency in Microsoft Office Suite, specifically Excel (formulas, pivot tables) and Outlook.
- Strong typing speed (minimum 45 WPM) and exceptional attention to detail.
- Ability to work independently with minimal supervision and solve problems effectively.
- Basic understanding of office equipment and filing systems.