Job Description
We are seeking a highly organized and proactive Executive Office Assistant to join our elite team in New York, NY. At Meridian Group, we pride ourselves on delivering exceptional administrative support to senior leadership. In this pivotal role, you will ensure the smooth operation of the executive office, managing complex schedules, coordinating high-level travel, and serving as the primary point of contact for internal and external stakeholders.
Why Join Us?
- Competitive salary and comprehensive benefits package.
- Work in a state-of-the-art environment in the heart of NYC.
- Opportunities for professional growth and development.
- A collaborative and inclusive company culture.
Responsibilities
- Manage and prioritize the executive's calendar, scheduling meetings, appointments, and travel arrangements with precision.
- Compose, proofread, and distribute professional correspondence, including emails, memos, and reports.
- Prepare detailed itineraries, coordinate complex travel logistics, and handle expense reporting.
- Maintain an organized filing system for both physical and digital documents, ensuring strict confidentiality.
- Act as the primary liaison between the executive and internal departments, as well as external clients and vendors.
- Assist in the coordination of company events, meetings, and internal communications.
- Handle incoming inquiries and route messages efficiently to the appropriate parties.
Qualifications
- High school diploma or equivalent; Associate’s or Bachelor’s degree preferred.
- Minimum of 3-5 years of experience in an executive administrative support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Exceptional verbal and written communication skills with a professional demeanor.
- Strong organizational skills with the ability to manage multiple priorities and deadlines effectively.
- Discreet and professional attitude with a focus on confidentiality.
- Valid driver's license and willingness to travel for business.