Job Description
Are you looking for a stable night shift opportunity in the heart of Dallas? Apex Business Solutions is currently seeking a dedicated Night Shift Administrative Assistant to join our growing team. We pride ourselves on providing exceptional support to our clients, and we are looking for an organized, detail-oriented individual to ensure our evening operations run smoothly.
As part of our team, you will play a crucial role in maintaining our office efficiency during the night shift. This is a fantastic opportunity for someone who thrives in a quiet environment and wants to make a significant impact on our daily workflow.
Responsibilities
- Manage Night Operations: Oversee the daily administrative functions during the evening hours to ensure business continuity.
- Communication Management: Handle incoming emails, phone calls, and inquiries, ensuring all communications are logged and resolved promptly.
- Data Entry & Reporting: Accurately input and maintain data in our CRM and office management systems; generate nightly reports.
- Schedule Coordination: Manage calendars for the executive team, including scheduling meetings and coordinating logistics for night shifts.
- Document Control: File, organize, and retrieve physical and digital documents as needed.
- Vendor Liaison: Coordinate with third-party vendors and internal departments to resolve operational issues that may arise during off-hours.
Qualifications
- Experience: Minimum of 1-2 years of experience in an administrative or office support role.
- Availability: Must be available to work night shifts (typically 9:00 PM - 6:00 AM or 10:00 PM - 7:00 AM).
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Attention to Detail: Strong ability to proofread and maintain high accuracy in data entry.
- Communication: Excellent verbal and written communication skills.
- Self-Starter: Ability to work independently with minimal supervision during the night shift.