Job Description
Join our dynamic team as a Night Shift Administrative Assistant in San Jose! This pivotal role supports our operations after hours with precision and professionalism. You'll be the backbone of our administrative functions, ensuring seamless data flow and organizational excellence while working in a collaborative night environment. Enjoy competitive compensation, comprehensive benefits, and opportunities for growth in a tech-forward company.
Responsibilities
- Accurately enter, update, and maintain critical data in company databases and systems
- Manage confidential records with strict adherence to privacy protocols
- Coordinate cross-departmental communications during night operations
- Process invoices, expense reports, and financial documentation
- Assist with scheduling, calendar management, and travel arrangements
- Prepare detailed reports and presentations for leadership review
- Support document management including scanning, filing, and archiving
- Respond to urgent after-hours inquiries with professionalism
Qualifications
- Minimum 2 years administrative experience with night shift preference
- Expertise in data entry with proven accuracy (10,000+ keystrokes/hour)
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
- Experience with ERP systems (SAP, Oracle, or similar)
- Exceptional organizational and multitasking abilities
- Strong attention to detail and error prevention skills
- Ability to work independently with minimal supervision
- High school diploma or equivalent; associate's degree preferred