Job Description
Join our dynamic team as a Night Shift Administrative Assistant in Jacksonville, FL. This pivotal role ensures seamless office operations during evening hours, supporting executives and departments with exceptional administrative expertise. We offer competitive compensation, comprehensive benefits, and a collaborative environment for dedicated professionals.
Responsibilities
- Manage executive calendars, coordinate meetings, and handle confidential correspondence
- Process invoices, expense reports, and financial documentation with precision
- Answer multi-line phone systems and manage email communications professionally
- Prepare reports, presentations, and spreadsheets using Microsoft Office Suite
- Coordinate travel arrangements and logistics for global teams
- Maintain digital and physical filing systems for compliance and accessibility
- Assist with onboarding processes and new hire orientation materials
Qualifications
- Minimum 2 years administrative experience in fast-paced environments
- Proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint)
- Exceptional organizational skills with attention to detail
- Ability to work independently with minimal supervision during night shift
- Strong written and verbal communication skills
- Associates degree or relevant certification preferred
- Experience with SAP or similar ERP systems