Job Description
Join our dynamic team as a Night Shift Administrative Assistant and become the backbone of our 24/7 operations. This critical role ensures seamless office support during evening hours while maintaining the highest standards of efficiency and professionalism. You'll be instrumental in keeping our Jacksonville office running smoothly overnight, managing essential communications, and supporting our global teams from the heart of Florida.
We offer a competitive compensation package, comprehensive benefits, and a supportive environment where your organizational skills shine. If you're a detail-oriented professional seeking a stable night shift position with growth opportunities, we encourage you to apply today.
Responsibilities
- Manage incoming communications (phone, email, chat) during night shift hours, ensuring timely responses
- Prepare and distribute daily reports, correspondence, and confidential documents
- Coordinate office logistics including supply inventory, equipment maintenance, and vendor communications
- Support project coordination through calendar management, meeting scheduling, and travel arrangements
- Maintain accurate digital and physical records with strict attention to confidentiality
- Assist with onboarding processes for new night shift team members
- Provide cross-functional support to day shift teams during transition periods
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Minimum 2 years of administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word)
- Exceptional organizational and time management skills
- Strong written and verbal communication abilities
- Ability to work independently with minimal supervision
- Flexibility to work night shift schedule (10 PM - 6 AM)
- Experience with office management software (e.g., SAP, Salesforce) preferred