Job Description
Join Metro Solutions Group as a Night Shift Administrative Assistant and become the backbone of our 24/7 operations. This critical role ensures seamless office support during overnight hours, maintaining productivity while the city sleeps. You'll handle confidential documentation, coordinate cross-departmental communications, and maintain our high-service standards in a dynamic, fast-paced environment. Enjoy competitive pay, comprehensive benefits, and opportunities for career growth within our award-winning organization. If you're a detail-oriented professional seeking meaningful night shift work in San Jose, we encourage you to apply today.
Responsibilities
- Manage incoming communications including calls, emails, and digital correspondence during overnight hours
- Process and confidentially maintain sensitive documents and administrative records
- Coordinate scheduling for meetings and resources across multiple departments
- Prepare daily reports, invoices, and operational documentation
- Oversee office supply inventory and procurement processes
- Support HR functions including onboarding documentation and compliance records
- Ensure all equipment and facilities are operational for day shift transition
Qualifications
- Minimum 2 years of administrative support experience in a 24/7 environment
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Ability to maintain confidentiality and handle sensitive information
- Strong written and verbal communication skills
- Experience with office management software (e.g., SAP, Oracle)
- Flexibility to work nights, weekends, and holidays as required
- High school diploma or equivalent; associate's degree preferred