Job Description
Join our dynamic team as a Night Shift Administrative Assistant and become the backbone of our 24/7 operations center. This pivotal role ensures seamless administrative support during evening hours, keeping our mission-critical functions running smoothly while the city sleeps. We're seeking a detail-oriented professional who thrives in after-hours environments and excels at maintaining operational excellence.
At Urban Solutions Group, we value work-life balance and offer competitive compensation, comprehensive benefits, and a supportive culture that recognizes your vital contributions. If you're ready to make a tangible impact in a fast-paced setting while enjoying a quieter work environment, this opportunity is for you.
Responsibilities
- Manage incoming communications and prioritize urgent matters during night shift hours
- Coordinate cross-departmental documentation and maintain digital filing systems
- Support executive scheduling and calendar management for Pacific Time zone operations
- Process payroll, expense reports, and financial documentation with precision
- Oversee office inventory management and supply procurement logistics
- Act as primary point of contact for emergency escalations during off-hours
- Prepare daily operational reports and executive summaries for morning handover
Qualifications
- Minimum 3 years of administrative experience with night shift or flexible hours
- Proficiency in Microsoft Office Suite and Google Workspace applications
- Exceptional organizational skills with demonstrated attention to detail
- Strong written and verbal communication abilities
- Ability to work independently with minimal supervision
- Experience with scheduling tools (Calendly, Outlook) and document management
- Valid California driver's license for occasional supply runs
- Preferred: Associate degree in Business Administration or related field