Job Description
Join our dynamic team as a Night Shift Administrative Assistant at Charlotte Municipal Services. This critical role ensures seamless operations during evening hours, supporting essential government services while our city sleeps. You'll be the backbone of our night operations, handling confidential documentation, coordinating inter-departmental communications, and maintaining accurate records with precision. Enjoy competitive compensation, comprehensive benefits, and the opportunity to serve Charlotte's vibrant community during flexible hours. Perfect for detail-oriented professionals seeking impactful, non-traditional office work.
Responsibilities
- Manage incoming communications including calls, emails, and digital correspondence during evening hours
- Process and maintain confidential municipal records with 100% accuracy and security protocols
- Coordinate logistics for next-day operations including scheduling, resource allocation, and document preparation
- Provide frontline support to night-shift staff and emergency services as needed
- Generate and distribute daily reports for departmental leadership review
- Maintain office equipment and supply inventory for overnight operations
- Collaborate with cross-functional teams to ensure seamless workflow transitions
Qualifications
- Minimum 2 years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional attention to detail and organizational skills
- Ability to work independently with minimal supervision during night shifts
- Strong written and verbal communication abilities
- Experience with confidential data handling and compliance protocols
- Flexibility to adapt to changing priorities during evening hours
- High school diploma or equivalent required; associate's degree preferred