Job Description
Join our dynamic team as a Night Shift Administrative Assistant and become the backbone of our after-hours operations! We're seeking a highly organized professional to manage critical administrative functions while our city sleeps. This vital role ensures seamless continuity of municipal services, supports emergency response coordination, and maintains essential documentation during overnight hours. Enjoy competitive compensation, comprehensive benefits, and the satisfaction of serving Jacksonville's community behind the scenes.
Responsibilities
- Manage incoming communications including emergency calls, emails, and digital correspondence during overnight hours
- Coordinate with city departments for urgent after-hours requests and emergency response documentation
- Maintain accurate digital records and databases for municipal operations and compliance
- Prepare daily reports, agendas, and executive summaries for next-day leadership review
- Oversee office security protocols and facilities management during night shift operations
- Support payroll processing, vendor invoicing, and financial reconciliation tasks
- Coordinate scheduling and logistics for 24/7 municipal staff rotations
Qualifications
- High school diploma or equivalent; associate's degree in business administration preferred
- Minimum 2 years of administrative support experience, preferably in municipal/government settings
- Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, SharePoint)
- Exceptional multitasking abilities with proven experience in high-pressure environments
- Strong knowledge of Jacksonville city operations and local regulations
- Valid Florida driver's license with clean driving record
- Ability to obtain security clearance for municipal access
- Fluency in English; bilingual (Spanish) candidates strongly encouraged