Job Description
Join our dynamic team as a Night Shift Administrative Assistant in the heart of San Jose's vibrant administrative sector. This pivotal role ensures seamless office operations during evening hours, supporting our dedicated public service team. Enjoy competitive compensation, comprehensive benefits, and a flexible schedule that accommodates your lifestyle. Apply today to become an integral part of San Jose's commitment to excellence in local governance.
Responsibilities
- Manage incoming communications and prioritize urgent matters during night shift hours
- Coordinate departmental scheduling, meeting logistics, and document preparation
- Maintain accurate digital and physical filing systems with strict confidentiality protocols
- Provide exceptional administrative support to cross-functional teams remotely and in-person
- Process transactions, purchase orders, and expense reports with precision
- Support facility management and security coordination during evening operations
- Prepare nightly activity reports and handover documentation for day teams
Qualifications
- Minimum 2 years of administrative experience in office support roles
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace
- Exceptional organizational skills with ability to multitask in fast-paced environments
- Strong written and verbal communication abilities
- Valid California Driver's License preferred for occasional errands
- Ability to work independently with minimal supervision during night shift
- Experience with public sector administration highly desirable
- High school diploma or equivalent required; associate degree preferred