Job Description
Join our dynamic team as a Night Shift Administrative Assistant in Oakland, NC! We're seeking a highly organized professional to support our 24/7 operations with unparalleled dedication. Enjoy a flexible schedule that accommodates your lifestyle while thriving in a collaborative environment. This role offers competitive compensation, comprehensive benefits, and opportunities for growth within a forward-thinking company. If you excel in multitasking, thrive under minimal supervision, and value work-life balance, this is your perfect career move.
Responsibilities
- Manage executive calendars, scheduling high-priority meetings and appointments across time zones
- Process confidential documents, contracts, and sensitive information with discretion
- Coordinate international travel arrangements and expense reports for executive team
- Oversee office inventory management, procurement, and vendor communications
- Maintain digital filing systems ensuring 99.9% data accuracy and compliance
- Act as primary point of contact for after-hours client communications and escalations
- Prepare comprehensive reports and presentations using Microsoft Office Suite
- Support cross-functional teams during night shift operations and project deadlines
Qualifications
- Minimum 3 years administrative experience in high-volume, 24/7 environments
- Expert proficiency in Microsoft Office (Outlook, Excel, PowerPoint) and Google Workspace
- Exceptional written and verbal communication skills with multicultural sensitivity
- Proven ability to maintain confidentiality under HIPAA and SOX compliance standards
- Advanced time management skills with demonstrated ability to prioritize competing tasks
- Associates degree in Business Administration or related field preferred
- Experience with CRM systems (Salesforce) and document management software
- Flexible availability to work nights, weekends, and holidays as required