Job Description
Join our dynamic team as a Night Shift Administrative Assistant in San Jose, CA! This critical role supports daily operations during evening hours with a focus on data integrity and office efficiency. You'll be the backbone of our administrative functions, ensuring seamless workflows while working independently during off-peak hours. This position offers competitive compensation, night shift differential, and growth opportunities in a supportive environment.
Responsibilities
- Accurately enter, update, and maintain confidential data in CRM and ERP systems
- Process high-volume invoices, expense reports, and payroll documentation
- Coordinate cross-departmental communications during night shift operations
- Manage office inventory, supply orders, and facility maintenance requests
- Prepare daily operational reports and analytics for leadership review
- Assist with scheduling, calendar management, and travel arrangements
- Support document management including scanning, filing, and archival
Qualifications
- Minimum 2 years of administrative experience with data entry focus
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and data entry software
- Ability to type 60+ WPM with 99% accuracy in alphanumeric data entry
- Proven experience handling confidential information with discretion
- Strong problem-solving skills and attention to detail
- Ability to work independently during night shift hours (10 PM - 6 AM)
- Associate's degree or equivalent certification preferred