Job Description
Join our dynamic team as a Night Shift Administrative Assistant and become the backbone of our 24/7 operations. This critical role requires exceptional organizational skills and the ability to thrive in a fast-paced evening environment. We offer competitive compensation, comprehensive benefits, and immediate opportunities for career growth. If you're a detail-oriented professional seeking stability and advancement, apply now to join New York's premier administrative support team.
Responsibilities
- Manage calendars, schedule appointments, and coordinate complex logistics across departments
- Handle confidential documents with discretion and maintain accurate electronic filing systems
- Process invoices, expense reports, and financial documentation with precision
- Provide exceptional customer support via phone and email for internal and external stakeholders
- Coordinate travel arrangements and prepare detailed itineraries for executives
- Assist in onboarding processes and maintain employee records compliance
- Support special projects requiring advanced research and data compilation
Qualifications
- Minimum 2 years of administrative experience in a high-volume environment
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Exceptional written and verbal communication skills
- Ability to work independently with minimal supervision during night shift hours
- Strong attention to detail and accuracy in all documentation tasks
- Experience with office management software (e.g., Asana, Trello)
- Proven ability to handle confidential information with professionalism
- Flexible schedule availability including weekends as needed