Job Description
Join our dynamic team as a Night Shift Administrative Assistant supporting critical municipal operations in San Jose. This high-impact role requires exceptional organizational skills and dedication to maintaining seamless office functions during evening hours. You'll be the backbone of our overnight operations, ensuring efficient workflow while supporting diverse departments.
What We Offer:
- Comprehensive benefits package
- Competitive night shift differential
- Opportunities for advancement
- Supportive team environment
Perfect for detail-oriented professionals seeking non-traditional schedules with meaningful impact on our community.
Responsibilities
- Manage departmental correspondence, filing, and document control systems
- Coordinate scheduling, meeting arrangements, and travel logistics
- Process invoices, expense reports, and financial documentation
- Provide exceptional customer service via phone, email, and in-person
- Maintain accurate databases and administrative records
- Support HR functions onboarding and training coordination
- Collaborate with cross-functional teams on special projects
Qualifications
- Minimum 2 years administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional written and verbal communication skills
- Ability to work independently with minimal supervision
- Strong attention to detail and problem-solving abilities
- Valid California Driver's License preferred
- Experience with municipal/government processes a plus
- Flexibility to adapt to changing priorities