Job Description
Join our dynamic team as a Night Shift Administrative Assistant at Global Solutions Inc. in Colorado Springs! We're seeking a detail-oriented professional to support our operations during evening hours. This pivotal role ensures seamless office functionality, executive support, and exceptional client interactions while maintaining a productive night-time environment. Enjoy competitive compensation, comprehensive benefits, and a collaborative workplace culture focused on growth and work-life balance.
Responsibilities
- Manage executive calendars, coordinate complex meetings, and handle confidential correspondence
- Process high-volume data entry, maintain accurate digital/physical filing systems, and generate reports
- Oversee office supply inventory, vendor relationships, and facility maintenance coordination
- Provide exceptional customer service as primary point of contact for internal/external stakeholders
- Coordinate cross-departmental projects, track deadlines, and ensure compliance with company policies
- Assist with onboarding, training, and mentorship of support staff during night shifts
Qualifications
- 3+ years of administrative experience with proven night shift or alternative schedule background
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint) and Google Workspace
- Exceptional organizational skills with ability to prioritize multiple competing tasks
- Strong written and verbal communication skills with discretion handling sensitive information
- Associate's degree in Business Administration or related field (Bachelor's preferred)
- Experience with ERP systems (e.g., SAP, Oracle) and document management software
- Proactive problem-solving abilities and adaptability to changing priorities