Job Description
Join our dynamic team as a Night Shift Administrative Assistant in Memphis, TN! We're seeking a highly organized professional to ensure seamless office operations during evening hours. This pivotal role supports our global team with exceptional coordination and communication skills. Enjoy competitive pay, comprehensive benefits, and a supportive work environment that values your contributions. If you thrive in fast-paced settings and excel at multitasking, apply today to advance your career with us!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating cross-departmental meetings
- Process and distribute incoming communications (mail, emails, calls) with precision and confidentiality
- Prepare, edit, and distribute confidential documents, reports, and presentations
- Coordinate office supplies inventory, equipment maintenance, and vendor relationships
- Assist with onboarding processes, new hire paperwork, and HR documentation
- Support month-end closing procedures and financial record-keeping
- Act as primary point of contact for after-hours inquiries and emergency communications
Qualifications
- Minimum 2 years of administrative support experience in fast-paced environments
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Exceptional written and verbal communication skills
- Strong attention to detail and ability to prioritize competing tasks
- Experience with calendar management and scheduling tools
- Ability to maintain strict confidentiality and handle sensitive information
- Flexibility to work evenings (5 PM - 1 AM) and occasional weekends
- Associates degree or relevant certification preferred