Job Description
Join our award-winning team as a Night Shift Administrative Assistant at Elite Administrative Services! This pivotal role supports our 24/7 operations center in downtown Miami, ensuring seamless office functions during evening hours. You'll be the backbone of our night operations, managing critical communications, document processing, and executive support while our day team rests. We offer competitive compensation, comprehensive benefits, and a collaborative environment where your organizational skills shine. This position requires reliability, discretion, and proficiency in office software to maintain our high standards of operational excellence.
Responsibilities
- Manage incoming communications during night shift, including emails, calls, and digital correspondence
- Process and prioritize documents, reports, and administrative materials with precision
- Coordinate with international teams across time zones for seamless handovers
- Maintain digital and physical filing systems with strict confidentiality protocols
- Support executives with scheduling, travel arrangements, and meeting preparation
- Oversee office inventory and supply replenishment for night operations
- Assist in onboarding new night shift staff with comprehensive training
Qualifications
- Minimum 3 years of administrative experience in fast-paced environments
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to work independently with minimal supervision
- Experience with multi-line phone systems and office equipment
- Flexibility to adapt to changing priorities during night operations
- Valid Florida driver's license preferred