Job Description
Join our dynamic team as a Local Administrative Assistant and become the backbone of our city operations! We're seeking a highly organized professional to support departmental functions with precision and enthusiasm. This full-time role offers competitive compensation, comprehensive benefits, and the opportunity to make tangible contributions to our community. If you thrive in fast-paced environments and excel at multitasking, we want to hear from you!
As a key member of our administrative team, you'll ensure seamless office operations while supporting public service initiatives. We value integrity, teamwork, and proactive problem-solving. Apply today to start your rewarding career with the City of Colorado Springs!
Responsibilities
- Manage departmental calendars, scheduling appointments, and coordinating meetings
- Handle incoming communications professionally via phone, email, and in-person
- Maintain accurate digital and physical filing systems with strict confidentiality
- Prepare reports, correspondence, and presentations using Microsoft Office Suite
- Procure office supplies, manage inventory, and coordinate equipment maintenance
- Assist with budget tracking and expense report processing
- Support data entry, record management, and document archiving
- Act as primary liaison for internal and external stakeholders
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Minimum 2 years of administrative support experience
- Advanced proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Proven ability to prioritize tasks in deadline-driven environments
- Experience with public sector or municipal administration preferred
- Professional demeanor with customer service focus